Dates and availability
Where your events calendar allows it, it checks whether a date is open and suggests nearby dates when it is not. Holding a date stays with your coordinator.
AI chatbots for event and wedding venues.
A chatbot on your venue's website that answers the first round of questions about dates and guest numbers, then books a tour with your coordinator.
Discuss your chatbot
What couples and event planners ask.
Is our date free, how many can you seat for dinner, can we bring our own caterer, is confetti allowed, what time does the music stop and is there somewhere for guests to stay. Your coordinator types the same answers into every first email. The chatbot answers from your brochure and house rules, and checks your calendar where your software allows.
What the chatbot handles.
What it may say is written down before we build.
Spaces, numbers and house rules
Seated and standing capacity for each space, ceremony options, the wet weather plan, approved suppliers, the music curfew and your rules on confetti and candles.
Brochures and venue tours
It sends the brochure that fits the event and books a tour or a call with your coordinator, with the date and guest numbers attached.
Weddings and corporate events
Couples and company bookers get different questions. A conference organiser is asked about delegates, room layout, AV and catering times, and the enquiry goes to whoever runs corporate events.
Where it stops.
It does not hold dates or take deposits. Quotes, contract changes, complaints and special requests go to your coordinator with the conversation attached, and couples are told who will reply.
After the conversation.
Your coordinator sees the date and guest numbers before the first call.
Into your events system
Enquiries reach your inbox or events software with the date and guest numbers, where its API allows.
Tour and hold reminders
A reminder to couples before their venue tour, and a note to your team when a provisional hold is about to lapse.
Questions we hear.
Can the chatbot confirm a date?
It can say whether a date looks open, where your software allows it. Holding and confirming dates stays with your coordinator.
Can it send our brochure and prices?
It sends the brochure you choose for each kind of event. Prices appear only as your brochure states them, and anything bespoke goes to your team.
Can it answer questions about suppliers?
Yes, it shares your approved supplier list and your rules on outside caterers, bands, candles and decorations, in your own wording.
What if a couple asks for something outside our rules?
It explains the rule as you wrote it and passes the request to your coordinator. Exceptions, such as a later finish or fireworks, stay your decision.
The services behind it.
Start with your brochure and house rules.
With those and a few real enquiries, we can show how the chatbot would reply. The consultation is free, over Google Meet, a voice call or text.